Senior Project Coordinator

 

You bring administrative support experience and thrive in an environment where you can deepen and build out your project coordination, organization, and time management skills. In this position you will give you the chance to assist in the timely delivery of project artifacts through coordination and collaboration across project teams.

You are personable, detail oriented, professional, have good written and verbal communication skills, and thrive working with team members to keep projects organized and running efficiently. You will bring energy to the role while being a self-starter requiring minimal oversight. You are the ultimate team player working to contribute to the continued growth of our small business and our client's satisfaction

Your Responsibilities

  • Own management of project-related documentation by ensuring all necessary materials are current, properly filed and stored, including, but not limited to:

    • Project cost reports

    • Project invoices

    • Labor resourcing

    • Internal administration and tracking of documents and reports.

    • Team coordination on document revisions and distribution

  • Define processes for consistent digital project tracking, billing, and resourcing data entry and maintenance.

  • Drive the collection, review, status, and organization of project documentation, data deliverables, and closeout documents to ensure project files are complete and accurate.

  • Coordinate with team members on document revisions and distribution.

  • Partner with Operations on the tracking and adherence to our project contract commitments.

  • Define and maintain document organization and data entry processes and best practices.

  • Coordinate and support the processing and approval of construction change documentation including change directives, change order, contractor’s change requests, and other documents, as required.

  • Assist project managers with monitoring expenses and project flow.

  • Facilitate execution of client’s project agreements.

  • Proofreading project documents for comprehension and completeness.

  • Review and advise on client communications.

QUALIFICATIONS

  • A high school diploma or General Education Degree (GED) required

  • 5+ years of experience as a Project Coordinator, Project Administrator, or similar role.

  • Exceptional organizational, problem solving, record keeping and multi-tasking skills

  • Excel at building and maintaining productive relationships, through thoughtful communication and interpersonal skills.

  • Ability to comprehend, interpret and execute on instructions with minimal oversight, create short correspondence for internal teams, and explain.

  • Ability to anticipate common inquiries or complaints from clients, co-workers, and/or supervisor and proactively provide guidance or information a professional and helpful manner.

  • Ability to effectively organize, clarify and present information to an internal department and/or large groups of employees.

  • Proficient in Microsoft Office Suite and Adobe Pro.

  • Intermediate skills in eBuilder, Smartsheet and online file storage systems (Box, DropBox, Drive or SharePoint).

BENEFITS

  • Klosh Group strives to reward their employees’ time and efforts through equitable pay and a competitive compensation and benefits offering.  

  • Base pay range for this position is $64,000 -$85,000.

  • Health Plan: 4 coverage options to ensure the right coverage for you, and if applicable your family

  • Dental and Vision Plan: comprehensive and competitive plan for you, and if applicable your family.

  • 3 weeks PTO annually.  

  • 401K plan with up to 4% immediate employer match. 

  • Annual discretionary performance bonus.

  • Annual discretionary merit increase. 

  • Annual discretionary profit sharing. 

  • Monthly cell phone reimbursement. 

  • Health Savings Account Program and Health Care Flexible Spending Account options.  

  • Company paid short-term, long-term, life, workers compensation and AD&D insurance plans. 

  • Company paid Employee Assistance Program providing access to counseling services, financial planning coaches, attorney consultation and mediation. 

  • Training and development:  Curated curriculums to encourage professional and personal growth and promoting continuous learning. 

  • Adoption assistance. 

  • Access to mental health courses and tools. 

  • Access to discounted gym membership, nutrition counseling, childcare services, and even pet insurance!  

The job duties listed do not always encompass the full scope of the position. The employee will be expected to perform other job-related duties as required. Klosh Group reserves the right to add to or revise an employee’s position at any time.

Please apply by sending your resume to careers@kloshgroup.com